Requirements

Additional Requirements

• Age at least 18 years

Experience:

Previous experience as storekeeper desirable

Language:

Fluency in English and Bangla essential, Chittagonian, Rakhine or Rohingya language flu-ency is desirable.

Knowledge:        

• Essential basic mathematics and use of measuring equipment
• Desirable computer literacy (word, excel)
• Desirable ability to do basic repairs

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2

Responsibilities & Context

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials)

Accountabilities:

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse

Assisting the line manager with preparation of the stock reports

MSF Section/Context Specific Accountabilities:      

• Update inventory databases regularly to track stock levels and replenishment needs.
• Conduct routine stock checks to prevent discrepancies and ensure accuracy
• Receive incoming shipments, verify contents and store accordingly
• Efficiently organize warehouse space and implement labelling & categorization systems for easy retrieval.
• Monitor product shelf life and conditions to prevent distribution of expired or damaged items.
• Maintain detailed records of stock movements and generate regular inventory reports.
• Coordinate with Logistics Manager to forecast and plan stock replenishment.
• Liaise with internal departments or customers to fulfil items requests and resolve queries. Collaborate with purchasing officer/ Logistics Manager to enhance processes and efficiency.
• Communicate inventory status and warehouse operations effectively with team and superiors.
• As per the instruction of line manager or officers who are above hierarchically, liaise with vendors to obtain quotes, negotiate prices, and ensure timely delivery of goods.
• Maintain meticulous stock IN/OUT records using Excel and Unifield application and support in warehouse monthly reporting.
• Optimize the software’s provided by MSF.
• Ensure accurate reception by 3 way matching of any shipment either from supplier or APU and arrange deliveries to projects.
• Have the ability to meet emergency & urgent needs and the mindset to be ready for emergency situation.
• Performing any other tasks within the scope of this role, as directed by line manager, section head and according to the needs of the mission.
• Adhere to MSF policies, procedures, and guidelines for purchasing and warehousing activities.