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Category: NGO/Development

Deputy Logistics Manager

PREMIERE URGENCE INTERNATIONALE (PUI)

Vacancy

01

Job Context
  • Under the direct supervision of the Logistics Manager, the Deputy Logistics Manager is responsible for managing the Cox`s Bazar logistics department. With the technical support of the Logistics Coordinator and the proper training of the Logistics Manager, the Deputy Logistics Manager will support day to day logistics in order to support the implementation of the programme activities in a timely manner in compliance with PUI procedures and donors` guidelines.
  • The Deputy Logistics Manager will be, together with the Logistics Manager, in charge of preparing the nationalisation of the manager position.
Job Responsibilities
  • Tasks and responsibilities:
  • Human Resources: He/she ensures the good HR management of the Cox's Bazar logistics department (PUI employees and potential daily workers), giving direct supervision to the national team and building capacities of the staff.
  • Supply chain: He/she ensures the good management and documentation of all the supply chain activities at base level in order to provide the means for programmes implementation on a timely and good quality basis, and in compliance with PUI procedures and donors' guidelines.
  • Fleet: He/she ensures the good management of fleet activities at base level in compliance with PUI procedures and donors' guidelines.
  • Assets and premises: He/she ensures the good management of all the equipment and premises at base level in compliance with PUI procedures and donors' guidelines
  • Security and safety: He/she ensures the implementation of PUI security and safety guidelines at base level regarding premises and transportation means, in close collaboration with the Field Coordinator.
  • Coordination, reporting and dissemination of information: He/she ensures that all reporting tools are used, information compiled and disseminated accordingly among concerned services, and the documents archived in compliance with PUI procedures and donors' guidelines.
  • Specific objectives and related activities:
  • TEAM MANAGEMENT
  • He/she ensures the direct supervision and the management of the Cox's Bazar logistics department with the Logistics Manager support.
  • He/she is sets objectives to be achieved by the logistics department and tracks their realisation. He/she is able to participate in the mid-term and final staff appraisal.
  • He/she participates to the hiring process of any staff and daily worker to be recruited within the logistics department with the support of the Administration team.
  • He/she prepares the job profiles of local staff under his/her immediate supervision with the support of the HR team.
  • He/she contributes to the decision-making process regarding any termination of employment contracts within the logistics department with the support of the Admin base and under the supervision of the Logistics Manager.
  • He/she ensures compliance with the Internal Rules of Procedure of PUI within the logistics department.
  • He/she ensures or delegates responsibility for the integration of new staff within the logistics department, ensuring the project context, relevant tools and procedures, and PUI policies are well understood.
  • He/she identifies needs and completes training programs for logistics department's staff (organisational support, methodology, technical support as the case may be organisation of training sessions
  • SUPPLY CHAIN MANAGEMENT
  • Procurement:
  • He/she ensures that all the means necessary to implement programs' activities at base level are provided on a timely and good quality basis.
  • He/she ensures the fulfilment and regular update of all the procurement plans and any other procurement follow-up tool at base level.
  • He/she ensures that all the procurement activities are implemented at base level in compliance with PUI procurement procedures and donors' guidelines, and are properly documented.
  • He/she is responsible of the procurement validation for Cox's Bazar in order to guarantee the respect and the good application of PUI procedures.
  • He/she ensures the update of the purchase follow up every week and shares it at base and coordination level every week.
  • Shipment
  • He/She advises the Logistics Manager and Project Managers about the most efficient and effective mode of transportation and packaging of the merchandise.
  • He/she contribute to plan and eventually supervise the shipment and delivery of materials/equipment up to their final destination.
  • Storekeeping:
  • He/She ensures that all the storekeeping activities are implemented at base level in compliance with PUI storekeeping procedures and donors' guidelines, and are properly documented.
  • He/she ensures the organisation of all transportation means at base level, notably by prioritizing the requests on a weekly basis and implementing a proper follow-up of their use.
  • He/she participates to the identification of programs' needs in the context of proposals' writing and identifies the work plan constraints due to the procurement procedures of donors and PUI.
  • Audit Preparation
  • He/She, together with the logistics Manager organises and classifies all the procurement in order to prepare the audit in accordance with the HQ.
  • He/she supports the Logistics Manager to check and prepare all the files for the upcoming audit.
  • FLEET
  • He/she ensures that the fleet procedures are respected
  • He/she ensures all the communication with rental cars and truck transportation suppliers.
  • He/she ensures the follow-up of all base needs in terms of vehicles and ensures that needed vehicles are provided in a timely fashion, for the persons as for the goods.
  • He/she Ensure all the communication with PMs and Heads of Department for transportation issue at base level.
  • He/she ensures the follow-up of the rental contracts for all vehicles.
  • He/she Liaise with the suppliers of transportation services, providing advice and guidance as necessary.
  • He/she ensures that all vehicles used by Première Urgence Internationale staff have all the necessary documentation, extinguishers, seat belts and a first aid kit.
  • He/she ensures the drivers are respecting security, safety rules and driving regulations, and report any issue to the Logistics Manager.
  • ASSETS AND PREMISES' MANAGEMENT
  • He/she ensures that all the assets affected to Cox's Bazar are properly identified and registered in compliance with PUI procedures and donors' guidelines.
  • He/she ensures the good use and maintenance of all assets at base level in compliance with PUI procedures and following manufacturers' user manual.
  • He/she participates in premises' administrative management at base level with the support of the Admin base and the Logistics Manager.
  • He/she participates in the identification of the needs regarding assets and premises in the context of proposals' writing with the support of the Logistics Manager
  • SECURITY AND SAFETY
  • He/she ensures that all premises at base level are properly equipped in compliance with PUI security guidelines (hibernation kits, first aid kits and extinguishers notably).
  • He/she ensures that all PUI working buildings have safety procedure implemented and followed.
  • He/she ensures that all transportation means at base level are equipped and used in compliance with PUI security guidelines.
  • He/she participates with the Logistics Manager and under the supervision of the Field Coordinator to the base security plan review and to the context follow-up.
  • COORDINATION, REPORTING AND DISSEMINATION OF INFORMATION
  • He/she is, along with the Logistics Manager, the main focal point for Program Managers at base level for any logistics' related issue and ensures a good dissemination of information to them.
  • He/she ensures the good coordination with Admin Department to express the finance needs of Logistics Department.
  • He/she participates in any relevant internal and external meeting at base level and participates actively.
  • He/she ensures the good technical coordination between the Cox's Bazar Logistics Department and Logistics Coordination.
  • He/she participates in the proper dissemination and archiving of all the Logistics Department documentation, in compliance with PUI procedures and donors' guidelines.
  • He/she ensures the archiving of all logistics documents according to the PUI and donors' guidelines.
  • He/she sends on time the internal and external reports to the immediate supervisor and the technical referent (monthly logistics pack, purchase follow up, etc).
  • Team Management:
  • Number of people to manage and their position (local staff)
  • Direct management: One Logistics Assistant.
  • Indirect management: Drivers, suppliers and daily workers when required
  • This position is managed by:
  • Line management: Logistics Manager, Cox's Bazar
  • Additional functional management: Logistics Coordinator, Bangladesh
Employment Status

Full-time

Educational Requirements
  • Bachelor of Business Administration (BBA) in Supply Chain Management, Master of Business Administration (MBA) in Procurement
Experience Requirements
  • At least 5 year(s)
  • The applicants should have experience in the following area(s):
    Administrative, Project Coordinator/ Officer
  • The applicants should have experience in the following business area(s):
    NGO
Additional Requirements
  • Both males and females are allowed to apply
Job Location

Cox's Bazar (Cox's Bazar Sadar)

Compensation & Other Benefits
  • Mobile bill, Weekly 2 holidays
  • Salary Review: Yearly
  • Festival Bonus: 2(Yearly)
Job Source

Bdjobs.com Online Job Posting

Read Before Apply

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PUI is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply.
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The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, pre- employment screening will be performed for all selected applicants.

Apply Procedure

Application Deadline : December 13, 2018
Company Information
PREMIERE URGENCE INTERNATIONALE (PUI)
Job Summary

Published on: Dec 6, 2018

Vacancy:  01

Employment Status: Full-time

Experience: At least 5 year(s)

Gender: Both males and females are allowed to apply

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Application Deadline: Dec 13, 2018

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